Meeting Room (London - Ground Floor)

Description & Capabilities

A small 5 person Zoom Room with Teams & Web-ex joining & meet capability or 6 person round table meeting space. The room contains a 65" touch screen with integrated camera, mic & speakers for conferencing, collaboration and screen sharing. Phone charging and "Bring Your Own Device" (BYOD is not available here but you can use Apple share to share your iPhone or iPad

Frequently Asked Questions

General

What type of room is this? A Zoom Room. You can launch a Zoom Meeting directly from the the 65" touchscreen or the shelf mounted touch panel to the right of the screen without the need of a laptop.

Booking

How do I book the room? You can book the room a few different ways; via the Crestron room booking panel on the outside of the room, via Officespace, via the Admin team (who will schedule the session for you), or our recommended preference - sending a calendar invite & selecting the room location.
Why do we recommend a calendar invite? If you send a calendar invite and include the Zoom meeting invitation, your conference will be ready to join via the home screen or the table top panel as soon as you enter the room (no manual intervention needed).
How do I send a calendar invite? You can send a calendar invite from Outlook via the Global address list. Simply add the Room via the location button in your invite. Don't forget to add the Zoom meeting invitation within the body of the email. (If you don't have the Zoom email plugin please speak to the IT department).

Checking into the Room

Why do I need to check into the room? It is important to check into the meeting room before the meeting starts. You can check into an empty room 10 minutes before the meeting starts. If you have not checked in 10 minutes after the meeting starts the meeting room will be released from the calendar and others will be able to book the room.
How do I check into a room? You can check into the room via the scheduling display (outside the room) or from within the room on the touchscreen or table touch panel itself.
What happens if I have not checked into my room for a recurring meeting? If you do not check into the room in over 4 consecutive sessions your recurring event will be automatically removed from the calendar moving forwards.

Joining a Conference from the Zoom Room

What if I do not want to use Zoom? See the below options
How do I join a Microsoft Teams call? You can join a Microsoft Teams call by hitting 'Join' on the home screen and selecting the Teams logo, then using the meeting ID and passcode from the meeting invite
Can I invite people into the call? Yes. You can invite participants directly from the table touch panel or touchscreen whilst in a call.
Can I call someone on a phone? Yes. You can call Grimshaw staff directly from the contacts list or externals via the Phone icon on the home screen.
How do I admit people into a call? Simply by selecting participants from the table touch panel and admitting the waiting attendees

Power and Connectivity BYOD

There is no power or BYOD provision in this room

Screen Sharing

How do I share my screen in a Zoom Rooms call? You can share your laptop screen directly from the Zoom share icon on your laptop. Please ensure that you are connected to the Grimshaw WIFI

Camera

Is there an presenter camera in room? No. The only camera is a front facing camera located below the screen.
How is the camera set? The camera will default to a set position that shows all participants around the table.
Can I change the camera view? Yes. The camera can be manipulated via the touch panel on the shelf or from the touch screen. When in a meeting select 'Camera Control' and you can choose to manually frame yourself via the zoom functions, 'Auto Frame' the group and let the tech frame the active person (great if you are moving around the room) or Multi Stream. Multi Stream individually frames all faces in the room as a gallery view.

Audio

How do I control the volume? The volume should default to a well balanced setting. However, it can be controlled from the touch screen or touch panel on the shelf.

Miscellaneous

Can I invite people into the video conference? Yes. You can invite participants directly from the touchscreen whilst in a call.
Can I call someone on a telephone? Yes. You can call Grimshaw staff directly from the contacts list or externals via the Phone icon on the home screen.
Can I use the screen to ideate? Zoom Rooms have a 'Whiteboard' feature which allows you to sketch out your thinking via the monitor touchscreen.
Can i share my iPad or iPhone? Yes simply select apple share from your phone where you will see a selection of meeting room within range, select one and a code will appear on the meeting room screen. Enter the code into you phone and go

Feedback

If this information needs to be updated or you have specific feedback regarding improvements that could be made to this meeting room please inform the IT department as we'd love to hear your thoughts.